OFFICE RECEPTIONIST/ADMIN HEAD IN PUNE

Provide office support services in order to ensure efficiency and effectiveness within the Office Main Activities Receive, direct and relay telephone messages and fax messages Direct the First Nations Members and the general public to the appropriate staff member Pick up and deliver the mail Open and date stamp all general correspondence Maintain the general filing system and file all correspondence Assist in the planning and preparation of meetings, conferences and conference telephone calls Make preparations for Council and committee meetings Maintain an adequate inventory of office supplies Respond to public inquiries Provide word-processing and secretarial support 2. Perform clerical duties in order to maintain Hamlet administration Main Activities Develop and maintain a current and accurate filing system Monitor the use of supplies and equipment Coordinate the repair and maintenance of office equipment Performs receptionist functions Main Activities Answer all incoming calls and handle Re-direct calls as appropriate and take Greet, assist and/or direct students, visitors Support the Executive Director and other Main Activities Assist the Executive Director and other Provide administrative services for the Perform other related duties as required KNOWLEDGE, SKILLS AND ABILITIES (The knowledge, skills and attitudes required for satisfactory job performance) Knowledge The incumbent must have proficient knowledge in the following areas: office administration an understanding of relevant, legislation, policies and procedures Skills The incumbent must demonstrate the following skills: team building analytical and problem solving skills decision making skills effective verbal and listening, communications skills computer skills including the ability to spreadsheet and wordprocessing programs at a highly proficient level stress management skills time management skills Personal Attributes The incumbent must demonstrate the following personal attributes: be honest and trustworthy be respectful possess cultural awareness and sensitivity be flexible demonstrate sound work ethics The Receptionist would normally attain the required knowledge, skills and attitudes through Completion of an office procedures course combined with related experience. Equivalencies will be considered.