EXECUTIVE ASSISTANT TO CO FOUNDER IN INDIA

BHUMI Company Name, Profile, Work Culture: Bhumi is one of India’s largest independent youth volunteer non-profit organisations. Bhumi as a platform will enable over 15,000 volunteers in more than 15 cities across India for causes like education, environment, animals, community welfare etc. in 2016. Bhumi is the recipient of the ‘Leader in Volunteer Engagement Award’ conferred by iVolunteer Geographical Presence: Tamil Nadu, Karnataka, Telengana, Maharashtra, West Bengal, Rajasthan, Madhya Pradesh, Goa and Delhi NCR. Bhumi volunteers primarily work amongst over 18,000 underprivileged children with the aim of providing children with quality supplementary education to enable them become responsible and productive citizens of the future. Bhumi has two core areas of work - Education and Civic Projects Ignite: Transformational Education Ignite is Bhumi's supplementary education programme for under-privileged children. The programme is delivered during the weekends by trained volunteers of Bhumi. The programme consists of English, Mathematics, Science, computers, mentoring, arts, sports and life skills support. Catalyse: Transforming Citizenry Catalyse consists of Bhumi’s civic initiatives that engage volunteers in causes like animal welfare, community welfare, disability, environment, health etc. The programmes consisting of one-off and regular volunteering activities engage over 10,000 volunteers each year in over 20 cities across India. Industry: Volunteering, Non-Profit, Education, Civic Initiatives Functional Area: PR, Documentation Point of Contact for CV’s / Email ID - 08041212005. Number of Vacancies: 1 Keywords: Executive Assistant, PR, Documentation, Assistant Executive, Administrative Head, Admin Executive, Office Assistant, Personal Assistant. Job Title / Designation: Executive Assistant to Co-founder Job Description: •Completes a broad variety of administrative tasks for the co-founder including managing appointments, completing expense reports, composing and drafting communication and compiling documents & reports •Provides a bridge in maintaining an efficient flow of information between all levels of the organisation including internal and external contacts on a wide spectrum of plans and priorities; demonstrating leadership to maintain credibility, trust and support of all •Coordinate with other staff members and volunteer leaders to monitor, track and report periodically on the progress / performance of all projects / initiatives as prioritised by the co-founder •Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, reports and other tasks that facilitate the co-founder’s ability to effectively lead the organisation •Researches, prioritizes, and follows up on all matters and concerns addressed to the co-founder, including those of a sensitive or confidential nature and recommends appropriate course of action, referral, or response •Works closely and effectively with the co-founder to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer", having a sense for the issues taking place in the environment and keeping the co-founder updated. •Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on tasks to successful completion, often with deadline pressures. •Assists in coordinating the agenda of top management team meetings and all staff meetings; summarises the minutes of meetings and follows up with appropriate individuals on closure of the actionable in a timely manner •Performs any other critical organisation tasks as maybe required by the co-founder Key Functions & Roles of the Candidate: •Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail •Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, volunteers, external partners and donors •Expert level written and verbal communication skills •Excellent computer skills •Demonstrated proactive approaches to problem-solving with strong decision-making capability •Emotional maturity •Highly resourceful team-player, with the ability to also be extremely effective independently •Forward looking thinker, who actively seeks opportunities and proposes solutions •Resourceful, responsible and self-starting Specific Skill Set: •Expected Age: Above 25 •Proficient in Microsoft Office (Word, Excel, and Power Point) •Any graduate Minimum/Maximum/ Work Experience Required: More than 3 years of relevant work experience Annual CTC: 3 Lakh - 3.60 Lakh. Location(s) of Job: Chennai. Minimum Education Requirements: Holding a Master’s in Business Administration would be an advantage No of rounds of Interviews: 3 Work Timings: 9 AM to 6 PM Travel & Allowance: Actuals Languages: English, Hindi or Tamil Relocation & Reimbursement: Can be discussed once selected Any other skill set: We are looking for someone who is committed to Bhumi for at least three years. If you qualify and are interested to take up the role, send in your resume along with a brief note on your aptitude for this role.