URGENT OPENING FOR PERSONAL ASSISTANT IN INDIA

JOB DESCRIPTION DESIGNATION/ TITLE: Executive Personal Secretary REPORTING TO Managing Director NUMBER OF REPORTS Nil LOCATION Pawane - Navi Mumbai OBJECTIVE Provide a quality and high level administrative support to the Managing Director KEY RESPONSIBILITIES Planning and coordinating of Board,Executive meetings, preparation and distribution of agendas, recording and distributing minutes and associated reference material to relevant parties Screening phone calls, enquiries and requests, and handling them appropriately. Monitoring Emails & replying the emails appropriately. Maintaining Director s Calender & Arranging the appointments Arranging travel, visas and accommodation and, occasionally, travelling to take notes or dictation at meetings or to provide general assistance during presentation. Meeting and greeting visitors. Providing Background research & submitting the information well in time. Adherence to set process of Director s Task & Timely completion & Reporting about the same. Drafting all Agreements with the help of other superiors. Processing of Expenses & invoices as required on a weekly & monthly basis. Processing all inward couriers &reporting urgent matter to director. Co-ordinating the monthly, weekly official meetings. Taking on some of the Director s responsibilities and working more closely with management. Making decisions and delegating work to others in Director s absence JOB SPECIFICATION YEARS OF EXPERIENCE/AGE 3-4 Years QUALIFICATION Graduation with highly skilled in MS Office COMPETENCIES Should have sound knowledge of secretarial administrative Work. Should have basic knowledge of interpreting matters in proper manner so the execution will give expected results. Should have excellent communication skill. COMPENSATION pa pa